It's true that many PO's are now eliminated by technology like online ordering. Others may be generated internally, but are not sent to the vendor because the orders are placed over the phone.
What about all those vendors who still need to get that piece of paper that makes our whole profession spin? How do we get it to them?
These are the ways I brainstormed:
- US Mail, UPS, FED EX (few and very far between for this method)
- Fax - manually faxing each PO (by far the most common I have seen at many places)
- Fax - automatic (system creates PO's and then faxes them to a fax number already set up in system for that vendor)
- E-mail - manual (print/scan/attach)
- E-mail - automatic (system generates an image and sends it to an address already set up for that vendor on system)
- Software - the PO's are created on a system that is the same as or compatible with the vendor's system for receiving the information
How does your company send them? What tips can you share with everyone else to make their PO management more efficient?
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